The Right Way to Put in Your Two Weeks Notice
Resigning from a job can feel awkward, but handling it professionally sets you up for future success. A proper two weeks notice shows respect for your employer and colleagues while protecting your professional reputation. Let's explore how to resign the right way, maintaining bridges instead of burning them.
The Importance of a Professional Two Weeks Notice
Giving proper notice is more than just a courtesy—it's a professional standard that matters. When you provide two weeks notice, you:
Maintain positive relationships with former colleagues and supervisors
Secure better references for future positions
Demonstrate reliability and professionalism
Allow your team time to adjust to your departure
Many people make the mistake of resigning impulsively or failing to give adequate notice. This can damage your professional reputation and close doors to future opportunities. And as discussed in Professional Etiquette — The Edge Blog, maintaining professional standards during transitions is essential for career success.
Preparing for Your Two Weeks Notice
Before submitting your resignation, take these preparatory steps:
Confirm your new position in writing
Review your current employment contract for notice requirements
Organize your personal files and clear personal items from work devices
Document your current projects and responsibilities
Check your remaining vacation days and benefits
Timing matters too. Avoid giving notice during critical project phases or immediately before major holidays if possible. Plan your exit to minimize disruption to your team and company.
Crafting a Professional Resignation Letter
Your resignation letter should be brief, positive, and clear. Include:
A clear statement of resignation
Your intended last day (at least two weeks from submission)
A brief thank you for the opportunities provided
An offer to help with the transition
Keep your letter straightforward and avoid negative comments or complaints. This document may become part of your employment record, so maintain a professional tone throughout.
Communicating Your Decision in Person
Schedule a private meeting with your direct supervisor before sharing your decision with colleagues. When having this conversation:
Be direct but tactful about your decision
Express gratitude for your time with the company
Have your resignation letter ready to provide
Be prepared to discuss transition plans
Your manager may ask why you're leaving or where you're going. Prepare honest but diplomatic responses that focus on your career growth rather than any negatives about your current position.
Navigating the Transition Period
During your final two weeks:
Create detailed documentation for your replacement
Complete as many outstanding projects as possible
Offer to train colleagues who will take over your responsibilities
Maintain your regular work schedule and productivity
This period is your final opportunity to demonstrate your professionalism. As noted in our professionalism resources, how you exit a role can leave a lasting impression that follows you throughout your career.
Dealing with Unexpected Reactions and Challenges
Not all resignations go smoothly. You might encounter:
A counteroffer from your current employer
A request to leave immediately
An emotional or negative reaction
Stay calm and professional regardless of the response. If asked to leave immediately, politely confirm this in writing. If presented with a counteroffer, take time to consider it carefully rather than accepting on the spot.
Keep copies of all written communications regarding your resignation, including emails confirming your last day and any agreements about transitioning responsibilities.
Final Thoughts and Moving Forward
A professional exit strategy preserves relationships and protects your reputation. As you move forward:
Connect with colleagues on LinkedIn before leaving
Update your contact information with people you want to stay in touch with
Express gratitude to mentors and team members who supported you
Reflect on what you've learned and how it will help in your next role
Remember that the professional world is smaller than you might think. The junior colleague you work with today could be interviewing you for a position tomorrow. When planning your career transition, always consider the long-term impact of your actions.
By following these guidelines, you'll exit your current role with grace and enter your new position with momentum and goodwill—setting yourself up for continued professional success.
